Cookie and privacy policy
Last updated on 22nd-Jan-2024This Cookie and Privacy Policy describes the policies and procedures of CHEVS on the use of cookies and the collection, use, and disclosure of your personal information collected through our website (chevs.org), direct marketing, special events, or other interactions with CHEVS.
COOKIE POLICY
What are cookies
As is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored however this may downgrade or 'break' certain elements of the site’s functionality.
How we use cookies
We use cookies for a variety of reasons detailed below. Unfortunately in most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case they are used to provide a service that you use.
Disabling cookies
You can prevent the setting of cookies by adjusting the settings on your browser (see your browser help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of this site. Therefore it is recommended that you do not disable cookies.
The cookies we set
Email newsletters related cookies: This site offers newsletter or email subscription services and cookies may be used to remember if you are already registered and whether to show certain notifications which might only be valid to subscribed/unsubscribed users.
Surveys related cookies: From time to time we offer user surveys and questionnaires to provide you with interesting insights, helpful tools, or to understand our user base more accurately. These surveys may use cookies to remember who has already taken part in a survey or to provide you with accurate results after you change pages.
Forms related cookies: When you submit data through a form, such as those found on the contact page, cookies may be set to remember your user details for future correspondence.
Site preferences cookies: In order to provide you with a great experience on this site, we provide the functionality to set your preferences for how this site runs when you use it. In order to remember your preferences we need to set cookies so that this information can be called whenever you interact with a page affected by your preferences.
Third party cookies
In some special cases we also use cookies provided by trusted third parties. This site uses Google Analytics which is one of the most widespread and trusted analytics solution on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce content relevant to you.
For more information on Google Analytics cookies, see the official Google Analytics page.
We also use social media buttons and/or plugins on this site that allow you to connect with your social network in various ways. For these to work the following social media sites including; Facebook, Instagram, X (formerly known as Twitter), LinkedIn, YouTube, will set cookies through our site which may be used to enhance your profile on their site or contribute to the data they hold for various purposes outlined in their respective privacy policies.
PRIVACY POLICY
Personal data we collect
While using our service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to:
Email address
First name and last name
Phone number
Demographic information
Location information
Usage data
Use of your personal data
CHEVS gathers contact information when you register on chevs.org, participate in an event, or contact CHEVS. We use this information to send you the following:
CHEVS and LGBTQI+-related action alerts
Event invitations
Capacity-building opportunities
Press releases
Information about CHEVS’ programmatic accomplishments and initiatives
How your personal data will be shared
CHEVS will never sell your personal information to third parties however, the service providers we use may have access to your personal data. These third-party vendors collect, store, use, process, and transfer information about your activity on our service by their privacy policies.
Below are the circumstances in which your information will be shared:
Analytics: We may use third-party service providers to monitor and analyse the use of our service.
Email Marketing: We may use your personal data to contact you with newsletters, marketing or promotional materials, and other information that may be of interest to you. You may opt out of receiving any or all communications from us by following the unsubscribe link or instructions provided in any email we send or by contacting us.
Payments: We may provide paid products and/or services within the Service. In that case, we may use third-party services for payment processing (e.g., payment processors). We will not store or collect your payment card details. That information is provided directly to our third-party payment processors, whose use of your personal information is governed by their Privacy Policy.
Retention of your personal data
CHEVS will retain your personal data only for as long as necessary for the purposes set out in this privacy policy, which includes internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or improve the functionality of our service, or we are legally obligated to retain this data for extended periods.
Security of your personal data
The security of your information is important to us, and we will use reasonable security measures to prevent the loss, misuse, or unauthorised alteration of your information under our control. However, given the inherent risks, we cannot guarantee absolute security, and consequently, we cannot ensure or warrant the security of any information you transmit to us, and you do so at your own risk.
Children’s privacy
Our service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If you are a parent or guardian and you are aware that your child has provided us with personal data, please contact us. If we become aware that we have collected personal data from anyone under the age of 13 without verification of parental consent, we will take steps to remove that information from our servers.
If we need to rely on consent as a legal basis for processing your information and your country requires consent from a parent, We may require your parent’s consent before we collect and use that information.
Your rights under the GDPR privacy policy
You have the right under this privacy policy, and by law if you are within the EU, to:
Request access to your personal data
Request correction of the personal data that we hold about you
Request erasure of your personal data
Withdraw your consent
You may exercise your rights of access, rectification, cancellation, and opposition by contacting us. Please note that we may ask you to verify your identity before responding to such requests.
To exercise these rights, you can contact us here. If you make a request, we will respond to you as soon as possible.
Changes to this privacy policy
We may update our Privacy Policy from time to time. We will inform you via email before the change becomes effective and update the “Last Updated” date at the top of this privacy policy.
Contact us
For questions, comments, or concerns regarding CHEVS’ cookie and privacy policy or information sent to you by CHEVS, please contact us here.